Workflow Examples

See how FloWords fits into real-world scenarios. These workflows show practical applications for different professions and use cases.

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Professional Workflows

Writer & Blogger

Transform your thoughts into polished content:

1. Outline phase

   • Press F5, speak your main points
   • Use “List” prompt to format as bullet points
   • Review and arrange outline

2. First draft

   • Dictate each section naturally
   • Use “Clean Up” prompt for basic formatting
   • Don’t worry about perfection

3. Polish

   • Re-dictate sections that need work
   • Use “Professional” prompt for formal pieces
   • Or “Casual” for blog posts

4. Final edit

   • Review in your editor
   • Make manual adjustments
   • Publish

Recommended Setup:

• Model: Small or Medium
• Prompt: Clean Up (first draft), Professional (polish)
• Trigger: F5 (toggle mode)

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Software Developer

Code, document, and communicate faster:

Code Comments

Dictate inline documentation while you code.

Commit Messages

Speak detailed commit messages naturally.

Documentation

Draft README files and API docs by voice.

Slack/Teams

Quick responses without context switching.

Recommended Settings by App:

App	Model	Prompt	Context
VS Code	Medium	Technical/Code Review	Active Window
Terminal	Base	Clean Up	Disabled
Slack	Tiny	Casual	Disabled

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Executive / Manager

Handle high-volume communication efficiently:

1. Email triage

   • Read email, press trigger, dictate response
   • Use “Professional Email” prompt
   • Text appears formatted and ready

2. Meeting notes

   • Record during meeting (with permission)
   • Transcribe audio file afterward
   • Use “Summary” prompt for key points

3. Quick updates

   • Dictate status updates
   • Use “Professional” prompt
   • Share with team

4. Delegation

   • Speak task assignments naturally
   • Enhancement formats as clear instructions
   • Paste into task management tool

Recommended Setup:

• Model: Base (speed for high volume)
• Prompt: Professional Email (default)
• Trigger: Mouse button (hold mode) for quick messages

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Medical Professional

Document patient interactions (where permitted):

Caution

Always follow HIPAA and local regulations. Use local models only—no cloud services for patient data.

1. Privacy setup

   • Use Whisper local model only
   • Disable all cloud features
   • Use Ollama for enhancement (if any)
   • Disable screen context

2. During consultation

   • Dictate notes after patient leaves
   • Use medical vocabulary dictionary
   • Standard format prompts

3. Documentation

   • Review and verify transcription
   • Copy to EMR system
   • Clear history after transfer

Required Configuration:

• Model: Medium or Large (accuracy)
• Enhancement: Ollama only (local)
• Context: Disabled
• History: Short retention, secure

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Student

Accelerate learning and note-taking:

1. Lecture capture

   • Record lectures (with permission)
   • Transcribe audio file later
   • Use “Summary” prompt for key points

2. Study notes

   • Dictate summaries while reviewing
   • Use “List” prompt for organized notes
   • Review for reinforcement

3. Essay writing

   • Speak rough draft naturally
   • Use “Clean Up” for first pass
   • Edit and refine in word processor

4. Research notes

   • Dictate thoughts while reading
   • Enable screen context for PDFs
   • Compile notes for papers

Budget-Friendly Setup:

• Model: Base (good balance)
• Enhancement: Ollama (free, local)
• Trigger: F5 (simple, universal)

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Task-Specific Workflows

Email Processing

Handle emails 3x faster:

1. Open email you want to respond to
2. Press trigger (screen context captures email)
3. Say: “Reply to this agreeing to the meeting but asking to move it to 3pm instead”
4. Enhancement formats as professional email
5. Review and send

Example responses:

You Say	Output
”Tell them yes for tomorrow"	"Hi, Yes, tomorrow works for me. Looking forward to it. Best regards"
"Decline politely, I’m busy"	"Thank you for the invitation. Unfortunately, I have a prior commitment and won’t be able to attend. I appreciate you thinking of me."
"Ask for more details about the project"	"Thanks for reaching out about the project. Could you provide more details about the scope and timeline? I’d like to understand the requirements better before committing.”

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Meeting Notes

Capture and organize meeting information:

During Meeting

1. Start meeting
2. Use hold-to-record for quick notes
3. Dictate key points as they happen
4. Notes accumulate in meeting document

After Meeting

1. Record the entire meeting (with consent)
2. Transcribe the audio file
3. Use “Meeting Notes” or “Summary” prompt
4. AI formats with attendees, decisions, action items

Meeting Notes Prompt:

Format as meeting notes with:
- Date and attendees (if mentioned)
- Key discussion points
- Decisions made
- Action items with owners

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Content Creation

Create social media, blogs, and marketing content:

1. Brainstorm

   • Speak freely about topic
   • No prompt (raw capture)
   • Review for ideas

2. Draft

   • Speak your main content
   • Use “Clean Up” prompt
   • Get structured output

3. Adapt

   • For Twitter: “Make this a tweet”
   • For LinkedIn: “Make this professional for LinkedIn”
   • For blog: “Expand this into a blog paragraph”

4. Finalize

   • Review and edit
   • Add any links/hashtags
   • Post

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Research & Reading

Process information while reading:

1. Set up

   • Enable screen context
   • Open your document/PDF/webpage
   • Prepare notes document

2. While reading

   • Press trigger when you have a thought
   • Say: “Note about this section: [your insight]”
   • Enhancement adds context from screen

3. Summarize

   • After reading, dictate summary
   • Use “Summary” prompt
   • Get organized takeaways

4. Reference

   • Your notes include context
   • Easy to revisit later
   • Connected to source material

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Quick Actions

Common Voice Commands

Task	Voice Command
Quick email	”Send email to [name] about [topic]“
Calendar event	”Create meeting for [date] at [time] about [topic]“
Reminder	”Remind me to [task] at [time]“
Note	”Note to self: [content]“
Search	”Search for [query]“

Power User Shortcuts

Action	Workflow
Toggle enhancement	Double-press trigger
Switch model	⌘⇧M (customize)
Quick paste to clipboard	⌘⇧C (customize)
Cancel recording	Press Escape

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Multi-Application Workflows

Write Once, Use Everywhere

1. Dictate in Notes app

   • Create your content once
   • Full enhancement applied

2. Copy to destination

   • Select and copy
   • Paste in final location
   • Adjust if needed

3. Iterate

   • Add more via dictation
   • Enhancement keeps style consistent

App-Specific Flow

Adjust settings based on your current task:

Flow	Apps	Recommended Settings
Writing flow	Notes → Word → Email	Professional prompts
Coding flow	VS Code → Terminal → GitHub	Technical prompts
Communication flow	Slack → Email → Calendar	Quick, casual prompts

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Building Your Workflow

Start Simple

1. Master basic dictation first
2. Add enhancement when comfortable
3. Adjust settings for your common use cases
4. Build custom prompts for your workflows

Iterate

• Pay attention to friction points
• Add dictionary words as needed
• Adjust prompts based on results
• Refine your settings over time

Measure Success

Track your improvement:

Metric	How to Measure
Speed	Words per minute increase
Usage	Check analytics in Settings
Accuracy	Less editing needed
Adoption	Using in more scenarios

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Next Steps

• Review Best Practices for tips
• Create Custom Prompts for your workflows